Sample Script for Conducting the Election

Note: This is sample wording; individual situations may vary.

PRESIDENT: “The next business before the PTA is the election of officers. The secretary will please read that section of the Local PTA Bylaws pertaining to the election of officers.” (The secretary would then read Article 6, Section 1 through 5 from the New Jersey PTA Bylaws: Officers) “In accordance with the Local PTA Bylaws, we will proceed with the election of officers.”

SECRETARY: Read Article 6, 1 through 5 as stated in your individual bylaws.

PRESIDENT: “We will now hear the report of the nominating committee.”

CHAIR of the NOMINATING COMMITTEE: “Madam/Mr. President (pause for recognition), the nominating committee places in nomination the following:

For President:

For Vice President:

For Secretary:

For Treasurer:

Signed:        _______________, Chairman

                     _______________

                     _______________

The chair then hands the written report to the president and retires to her or his seat.

PRESIDENT: “The nominating committee has named the following persons as candidates for offices of the PTA/PTSA for the coming year:

For President:

For Vice President:

For Secretary:

For Treasurer:

“_________________’s name has been placed in nomination for the office of president. Are there further nominations from the floor?” (Nominations from the floor are only in order if prior notice has been given as per your Bylaws). Note: Individuals do not have to be present to be nominated from the floor. However, they must give their permission to be nominated. If, after waiting a reasonable time, no other nomination is forthcoming, the president may close nominations by a general consent motion, in the following manner:

PRESIDENT: “Hearing no further nominations for president, if there are no objections, the chair will declare the nominations for president closed.” (Pause) “Hearing no objection, the nominations for president are closed.” This procedure is followed for each office in sequence in which the nominations were made.

Candidates should be introduced and names listed on a flip chart or other visual aid. The vote is then taken. The Local PTA Bylaws provide that local PTA officers shall be elected by ballot vote prior to the end of the fiscal year for a term of one or two years and until their successors are elected. A majority vote is necessary to elect. If only one candidate is nominated for an office, the candidate shall be declared elected.

Example of a Teller’s Report

For President:

 Ms. B. received 26 votes.

 Mr. A. received 12 votes.

 Ms. C received 2 votes.

Signed: __________________________________

This should be followed for any contested election.

Every name for which a vote has been cast must be reported, with the one receiving the largest vote for each office being stated first. The tellers never announce who is elected. Their report is given to the president who makes the announcement. The president declares who is elected as follows.

PRESIDENT: “The officers you have elected for the ________________PTA for 2019 to 2020 are

For President:

For Vice President:

For Secretary:

For Treasurer: