Contents of Minutes

1. First paragraph

• Kind of meeting (membership, special, adjourned)
• Name of association
• Date, place and time of meeting
• Quorum established
• Presence and names of president and secretary or names of their alternates
• Details of whether minutes of previous meeting were read (or printed and distributed) and approved (or approved as corrected)
• Names of members present (usually in board or committee meetings with 20 or less members) may be included or attach a sign-in sheet, but this is not required.

2. Second paragraph: Treasurer’s report

• Beginning balance (ending balance at last meeting)
• Total receipts (since last meeting)
• Total disbursements (since last meeting)
• Ending balance (current meeting date)
• Attach report to the minutes

3. Third paragraph: Communications read

4. Fourth paragraph: Reports of the board, standing committees, special committees (copies of reports may be attached to minutes)

5. Unfinished and New Business Motions--Separate paragraph for each subject covered

• All main motions (except those withdrawn), name of maker of motion, second, disposition of motion, whether adopted or not adopted
• Announcement of previous notice of motions to be made at a later meeting
• Points of order and appeals, whether sustained or lost
• Number of votes for and against on a vote by ballot or a counted vote
• Number of votes per person for plurality or ballot election

6. Program topic, method of presentation, names of participants

7. Announcements

8. Time of adjournment – no motion necessary

9. Signature, typed or printed name and title of secretary (“Respectfully submitted” is not used in signed minutes)