Duties at a Glance

• Study all references to duties in the PTA bylaws, policies, and standing rules.

• Maintain all official records of the association.

• Record in the minutes all business transacted at each association and board of directors meeting. View Sample Meeting Minutes.

• Notifies board members, as requested by the president, of all called meetings.

• Assist the president in determining a quorum at general membership and board meetings.

• Present minutes from the previous meeting, general membership, or board.

• Present a report of board meetings to the general membership as needed.

• Prepares a draft of the minutes of each meeting within two to five days of the meeting.

• Act as the corresponding secretary, reading communications at meetings and writing thank you notes, etc.